# Wrench Spot: Technical Reference Guide > Private Fleet Management & Workshop Companion. Wrench Spot is a dedicated utility for vehicle owners to track modifications, service logs, and maintenance milestones across one or more vehicles. It is designed to be highly functional, private, and optimized for active workshop settings. ## System Features & Specifications ### Fleet Ledger - **Unified Workshop Timeline**: Chronological logging of fuel fill-ups, services, custom repairs, and misc expenses. - **Spec Pinning**: Pin crucial torque specs, fluid capacities, or part numbers directly to the vehicle dashboard. - **Proactive Alerts**: Maintenance reminders based on elapsed days or vehicle odometer updates. ### Analytics Engine - **Fuel Efficiency Curves**: Real-time calculations of MPG. - **Cost of Ownership**: Detailed tracking of cost-per-mile and total operational expenses. - **Smart Interpolation**: Dynamically handles missing log gaps to ensure statistics remain accurate. ### Privacy-First Sharing - **Public Profile Toggle**: Control whether to share service history and vehicle specs publicly, or keep everything strictly private. --- # WrenchSpot Garage Module - Features & Capabilities URL: https://wrenchspot.app/wiki/welcome/wrenchspot-garage-module-features-capabilities Last Updated: 2026-06-04T17:03:53.705Z Welcome to the WrenchSpot Garage Module, a powerful platform for managing your vehicle assets! This guide outlines the core features designed to help you stay organized and proactive with your fleet. WrenchSpot is built with privacy in mind, and this module is no exception – no social tracking, just focused vehicle management. ## Overview The WrenchSpot Garage Module provides comprehensive tools for tracking, managing, and maintaining your vehicles. Whether you're managing a small personal collection or a larger fleet, this module offers the functionality you need. ## Key Features ### Fleet Tracking & Visualization Get a clear, instant overview of all your vehicles with our intuitive dashboard. * **Asset Summary:** View key details for each vehicle, including Name, Make, Model, Year, and License Plate, all displayed on easy-to-read summary cards. * **Powerful Filtering:** Quickly find the vehicles you need by filtering based on status (Active or Archived) or searching by Name, Make, Model, and more. * **Detailed Vehicle Pages:** Click on any vehicle card to access a dedicated detail page with in-depth logging and complete history. ### Stay Informed with Proactive Updates WrenchSpot keeps you in the loop, even when you're not actively using the platform. * **Real-Time Notifications:** Opt-in to receive push notifications about important vehicle status changes or upcoming service reminders. * **Guided Onboarding:** New to the Garage Module? Our interactive onboarding tour will walk you through the core workflows, ensuring a smooth and efficient experience. * **Progressive Web App (PWA) Support:** "Install" the Garage Module as a PWA for faster, more reliable access – it works like a native app right in your browser! ### Seamless Data Management Effortlessly manage your vehicle data with our flexible import and export features. * **Bulk Import from CSV:** Easily import large datasets from external sources (like existing fleet management systems) using standard CSV files. Import data for fuel logs, expenses, maintenance records, and more. * **Data Export to CSV:** Export all your tracked data into a standardized CSV format for local backups, data migration, or analysis. The exported data is fully re-importable, ensuring no data loss. ### Intelligent Features to Save You Time WrenchSpot leverages smart technology to streamline your workflow. * **VIN Decoding:** Simply enter a 17-digit Vehicle Identification Number (VIN), and our system will automatically populate critical vehicle metadata (Make, Model, Year), eliminating tedious manual data entry. This process works in stages: first validating the VIN, then querying manufacturer and internal databases to ensure accuracy, and finally checking for any applicable safety recalls. * **Image Support:** Upload and manage high-resolution cover photos for each vehicle, providing a visual reference for easy identification. Images are automatically compressed for optimal performance. ### ⚙️ How VIN Decoding Works Our VIN decoding functionality is a powerful feature designed to save you time and ensure data accuracy. Here’s a breakdown of how it works: 1. **Enter Your VIN:** Input the 17-character VIN into the designated field. The system will automatically validate the format. 2. **Automatic Population:** Once validated, our system automatically fills in the Make, Model, and Year fields. 3. **Recall Alerts:** We also check for any active or historical safety recalls associated with your vehicle and display them in a dedicated alert section. **Data Flow Summary:** * **Make/Model/Year:** Determined by decoding the VIN and cross-referencing it with manufacturer and internal databases. * **Recalls:** Automatically looked up using the Make, Model, and Year against national safety databases. * **Final Record:** You can always customize or add to the automatically populated data. We are constantly working to improve the WrenchSpot Garage Module. If you have any questions or feedback, please reach out to our support team! --- # Data Import & Export: Managing Vehicle Data URL: https://wrenchspot.app/wiki/data-import-export-managing-vehicle-data Last Updated: 2026-06-04T16:21:37.069Z This guide details how to move large volumes of vehicle operational data into or out of the WrenchSpot platform. This process is critical for maintaining data continuity when integrating with external systems or performing local backups. ## Importing Data (Ingestion) The system supports importing structured log data via CSV files. This process is designed to handle multiple types of records in a single batch. ### Supported Data Types The import engine can parse and log the following record types: * **Fuel Ups:** Records of gasoline or diesel purchases. * **Expenses:** Documentation of non-fuel costs (e.g., tires, fluids, roadside assistance). * **Maintenance:** Records of scheduled or unscheduled service work (e.g., oil changes, brake replacements). * **Notes:** General observations or incident reports associated with the vehicle. ### Import Process 1. **Prepare Your Data:** Ensure your external data source is formatted as a CSV file matching the required schema. (See the "Template Download" section below for a helpful template.) 2. **Initiate Import:** Use the 'Import' function within the Data Center. 3. **Upload:** Select the CSV file. The system will validate the file structure and begin processing. 4. **Confirmation:** Upon successful import, the records will be added to your vehicle’s history, and a confirmation log will be provided. ## Exporting Data (Extraction) Exporting data allows you to create a complete, portable record of your fleet's history. ### Full Fleet Export * **What it does:** Initiates a download of a single, comprehensive CSV file containing *all* logged data for *all* vehicles. * **When to use it:** Ideal for annual audits, tax preparation, or migrating your fleet history to another platform. * **What's included:** All vehicle metadata, fuel logs, expense entries, and maintenance records. ### Template Download * **What it is:** A downloadable CSV template pre-formatted with example rows for every supported log type (Fuel, Expense, Maintenance, Note). * **When to use it:** Use this template to ensure any data you manually compile or generate externally will map correctly when imported. --- **Important Note:** Always back up your source data before performing a large-scale import. While the system validates data, we highly recommend manually reviewing the imported records to ensure accuracy. --- # Managing Vehicles: The Asset Lifecycle URL: https://wrenchspot.app/wiki/managing-vehicles-the-asset-lifecycle Last Updated: 2026-06-04T16:24:47.581Z This guide provides step-by-step instructions for adding, editing, and maintaining records for every vehicle in your fleet within Wrench Spot. ## 🚗 Adding a New Vehicle To onboard a new asset, navigate to the 'Add Vehicle' section and complete the following steps: 1. **Basic Identification:** * **Name/Nickname:** Provide a memorable name (e.g., "Daily Driver," "Project Runner"). This is the primary identifier for your vehicle. * **VIN (Vehicle Identification Number):** Enter the full 17-character VIN. * **💡 Smart Decoding:** Upon entering the VIN, our system automatically queries manufacturer databases to pre-fill the **Make**, **Model**, and **Year**. This feature significantly speeds up data entry. * **Manual Entry:** If VIN decoding fails or if you prefer manual entry, you can fill in the Make, Model, and Year fields directly. 2. **Asset Details:** * **License Plate:** Enter the current registration plate number. * **Cover Photo:** Upload a clear, high-resolution image of the vehicle. The system automatically compresses this image for optimal storage and display. 3. **Submission:** * Review all entered data for accuracy. * Click **Save Vehicle**. The system will validate all required fields before committing the record to the database. ## ✏️ Editing Existing Vehicles To update an existing vehicle record: 1. Navigate to the vehicle's dashboard card. 2. Click the **Edit** action (or the card itself, depending on the current UI state). 3. The form will pre-populate with the current data. 4. Make necessary changes (e.g., updating the license plate, changing the nickname). 5. Click **Save Vehicle** to apply updates. ## 🔍 Key Data Points Tracked Every vehicle record maintains the following critical data points: * **Name/Nickname:** User-defined alias. * **VIN:** Unique 17-digit identifier. * **Make, Model, Year:** Core manufacturer specifications. * **License Plate:** Current registration. * **Cover Image:** Primary visual asset. --- **Note on Data Integrity:** The VIN decoding service is the most reliable way to populate Make, Model, and Year. Always verify the decoded data against physical documentation. --- # The Wrench Spot Module: Your Fleet Management Hub URL: https://wrenchspot.app/wiki/welcome/the-wrench-spot-module-your-fleet-management-hub Last Updated: 2026-06-04T16:22:48.059Z Welcome to the Wrench Spot Module, the central place to manage your entire vehicle fleet within WrenchSpot! We built this module to give you a complete, easy-to-use overview of all your vehicles, from basic records to detailed operational data – all while respecting your privacy. ## What Does The Wrench Spot Module Do? This module provides the tools you need to: * **Track Your Vehicles:** Maintain a comprehensive record of every vehicle in your fleet. * **Log Maintenance:** Easily record all maintenance activities, ensuring a complete service history. * **Monitor Operational Data:** Keep tabs on important metrics like fuel consumption and overall vehicle health. * **Maintain an Auditable History:** Have a clear, reliable record for every vehicle, for compliance and informed decision-making. ## Getting Started We've created a few guides to help you quickly get up to speed with the Wrench Spot Module: * [✨ Features & Capabilities](./wrenchspot-garage-module-features-capabilities) – Discover everything the system can do for your fleet. * [🚘 Managing Vehicles](./managing-vehicles-the-asset-lifecycle) – Learn how to add, edit, and view details for each of your vehicles. * [📥 Data Import & Export](./data-import-export-managing-vehicle-data) – Find out how to easily import existing data and export reports. We're committed to making fleet management simple and secure. If you have any questions, please reach out to our support team!